Judicial and Legal Service Officer Association
The Attorney-General’s Chambers
Aras 1-8, Blok C3,
Pusat Pentadbiran Kerajaan Persekutuan,
62502 Putrajaya.
JALSOA Constitution
1. The name of the Association shall be the “Judicial and Legal Service Officer’ Association and its registered address shall be c/o The Attorney-General’s Chambers, Aras 1-8, Blok C3, Pusat Pentadbiran Kerajaan Persekutuan, 62502 Putrajaya.
2. The Association shall be registered under the Societies Act 1966.
3. The objects of the Association shall be –
a) to bring about a sense of unity and understanding amongst its members;
b) to safeguard and promote the interest and welfare of its members;
c) to facilitate the exchange of views, opinions and information pertaining to matters of general or special interest to members;
d) to affiliate to any other body or bodes if such affiliation is in the interest of its members;
e) to do anything conducive to the objects mentioned in paragraph (a) to (c) above; and
f) to carry out any activity for charitable purpose for the benefit of its members or the general public
4. (1) There shall be four types of members;
(a) Ordinary Members;
(b) Associate Members;
(c ) Life Members; and
(d) Honorary Members.
(2) All persons who are for the time being members of the Judicial and Legal Service of Malaysia shall be eligible to become Ordinary Members or Life Members of the Association.
(3) (a) Any Judge or Former Judge may be invited by the Executive Committee to be an Associate Member of the Associati
(b) Any person who was formerly a member of the Judicial and Legal Service of Malaysia and who has resigned or retired for any reason whatsoever may be invited by the Executive Committee to be and Associate Member or a Life Member of the Association.
(4) Any person who has attained prominence in the legal profession may, with the approval of the members obtained at a General Meeting, be invited by the Executive Committee to be an Honorary Member of Association.
Provided that at no time shall the number of Honorary Members exceed five.
4A. The Executive Committee may appoint a fit and proper person to be the Patron of the Association.
5. (1) The entrance fee payable by every member shall be RM10.00.
(2) (a) There shall be payable by all members and by any person becoming a member of the Association, an annual subscription as follows:
RM20.00 – Annual fees
RM5.00 – Welfare fees
(b) Such annual subscription or such other amount as may be fixed at a General Meeting shall become payable –
(i) in the case of members, in the month of January each year; and
(ii) in the case of a person becoming a member, at the time the entrance fee is payable.
(3) Any members failing to pay the annual subscription or any sum due to the Association, within six months of such subscription or sum being due, shall be deemed to have withdrawn from the Association; but the Executive Committee may reinstate such members upon a new application in the at behalf being by him.
(4) Any application for reinstatement shall be treated as an application under clause 6(2).
(5) In this clause “members” means Ordinary Members.
5A. An Associate Member shall pay an annual subscription of RM100.00
5B. A life Member shall pay a lump sum subscription of RM500.00
6. (1) The signatories to the application for registration of the Association under the Societies Act 1966, shall become Ordinary Members of the Association.
(2) Any person who qualified to become an Ordinary Member or a Life Member may apply to the Executive Committee to e admitted as an Ordinary Member or a Life Member:
Provided that the Executive Committee shall have the right to refuse admission into the Association of any person without disclosing the grounds of such refusal.
7. (1) Any member of the Association may on giving three months’ notice or such shorter notice as the Executive Committee may allow, withdraw from the Association:
(2) Notice of withdrawal shall be addressed to the Honorary Secretary of the association.
8. A member may be expelled from the Association by the General Meeting on grounds of misconduct or other reasons which in the opinion of the General Meeting are detrimental to the interest of the Association.
9. The Executive Committee shall keep a register of members and shall have power to amend or delete such entry therein as the circumstances may require.
10. (1) The conduct of the affairs of the Association shall, subject to any directions given by the General Meeting of Members, be entrusted to an Executive Committee.
(2) The Executive Committee shall consist of –
(a) a President;
(b) a Vice President
(c) an Honorary Secretary;
(d) an Assistant Honorary Secretary;
(e) an Honorary Treasurer;
(f) an Assistant Honorary Treasurer; and
(g) six Ordinary Members.
(3) Until the First General Meeting is held, the signatories to the application for registration of the Association under the Societies Act 1966 shall form the first Executive Committee.
(4) The Executive Committee shall have power to select one or more of the Ordinary Members of the association to represent the views of the Association on any matters of general interest to members.
(5) The Executive Committee shall have power to incur any liability not exceeding two thousand ringgit without consulting the general meeting.
11 (1) The Executive Committee shall be elected from amongst Ordinary Members or Life Members who are currently members of the Judicial and Legal Service of Malaysia at the Annual General Meeting and shall hold office until the next Annual General Meeting.
(2) Any vacancy in the Executive Committee occurring between Annual General Meetings shall be filled by the remaining members of the Committee either by the election of one of their own members of the vacant office, or by the co-option into the Committee of an Ordinary Member of the Association.
12. (1) The Executive Committee shall meet as and when necessary to carry out the business of the Association.
(2) Three members shall form a quorum and decisions shall be by a majority.
13. (1) There shall be two types of General Meeting:
(a) Annual General Meeting; and
(b) Extraordinary General Meeting.
(2) Attendance at a General Meeting may be in person or by proxy; and proxies appointed shall be in writing and shall not be held otherwise than by Ordinary Members and /or Life Members who are currently members of the Judicial and Legal Service of Malaysia of the Association.
(3) The quorum for a General Meeting of the Association shall be one – third of the total number of Ordinary Members and /or Life Members who are currently members of the Judicial and Legal Service of Malaysia.
(4) At any General Meeting each Ordinary Member and /or Life Members who are currently members of the Judicial and Legal Service of Malaysia shall have one vote; and where there is an equality of votes the resolution shall be declared to be lost.
14. (1) The Annual General Meeting shall be summoned by the Executive Committee within four months of the close of the Financial year and shall be held at the date, time place to be affixed by the Executive Committee.
(2) Notice of the meeting, together with a copy of the Annual Report and the Agenda of the Annual General Meeting shall be sent to every member not less than 14 days before the date fixed for the meeting.
(3) The Agenda of the Annual general Meeting shall be drawn up by the Executive Committee and shall contain –
(a) the Annual Report on the year’s working of the Association in the year immediately preceding and statements of receipts and expenditure for the year;
(b) the election of the Members of the Executive Committee;
(c) such items as may be decided on by the Executive Committee;
(d) such items of which the Executive Committee may have had due notice prior to the issue of the notice summoning the meeting.
(4) At the Annual General Meeting no item other than those contained in the Agenda shall be discussed except with the approval of two-thirds of the Ordinary Members and /or Life Members who are currently members of the Judicial and Legal Service of Malaysia present in person or by proxy at the time is first raised.
(5) If at a time fixed for an Annual General Meeting there shall not be a quorum, the chairman of the meeting shall postpone the meeting to a date not less than 7 and not more than 14 days later and the Agenda at the postponed meeting shall be the same as that fixed for the original meeting; and decisions may be made at the postponed meeting without regard to the number of members present.
15. (1) The Executive Committee may on its own motion and shall on the requisition in writing of not less than 10 Ordinary Members and /or Life Members who are currently members of the Judicial and Legal Service of Malaysia, summon an Extraordinary General Meeting.
(2) Notice summoning an Extraordinary General Meeting shall be sent to members not less than 14 days before the date fixed for meeting and shall state the subject or subject to be discussed at the meeting; and no subjects other than those stated in the Notice shall be discussed at the Meeting.
(3) If at the time fixed for the Extraordinary General Meeting there shall be no Quorum, the chairman shall declared the meeting dissolved; and the Executive Committee or the person on whose requisition the Extraordinary General Meeting was summoned shall, if they wish to have fresh meeting summoned. Take the steps laid down for summoning an Extraordinary General Meeting.
16. (1) The President of the Association, if present, shall be the Chairman at all general Meetings of the Association, and at all meetings of the Executive Committee.
(2) The Vice-President, in the absence of the President, shall be the Chairman at all General Meetings of the Association, and at all meetings of the Executive Committee.
(3) If both the President and the Vice-President are absent, those present shall elect a Chairman from their number present.
17. (1) The Honorary Secretary of the Association shall –
(a) be responsible for summoning all General Meetings of the Association and all meetings of the Executive Committee;
(b) conduct its correspondence under the instruction of the Executive Committee;
(c) keep minutes of the General Meetings and of the Executive Committee.
(2) The Assistant Honorary Secretary shall assist the Honorary Secretary in the discharge of his duties and functions and for such purpose shall have all the powers of the Honorary Secretary.
18. (1) The Honorary Treasurer shall –
(a) be responsible for accounting for all the funds of the Association;
(b) operate the Association’s Bank Account and issue receipts for all payments made to the Association;
(c) under instruction from the Executive Committee, make all payment on behalf of the Association; and
(d) prepare a statement of all receipts and expenditure during the financial year for presentation to the Annual General Meeting.
(2) The Assistant Honorary Treasurer shall assist the Honorary Treasurer in the discharge of his duties and functions and for such purpose shall have all the powers of the Honorary Treasurer.
19. The financial year of the Association shall commence on the 1st January and shall end on the 31st December of each year.
20. The statement of receipts and expenditure of the Association shall be audited by 2 persons appointed by the General Meeting.
21. (1) The Constitution of the Association may be amended by a majority of two–thirds of the Ordinary Members and / or Life Member who are currently members of the Judicial and Legal Service of Malaysia present in person or by proxy at a General Meeting.
(2) Particulars of all amendments shall be sent to all members in the notice calling the meeting
22.
(1) If the Ordinary membership of the Association falls below 15, the Executive Committee shall forthwith take steps to increase membership
(2) If at the end of three months the ordinary membership is still less than 15, the Executive Committee shall take steps to wind up the Association.